Terms & Conditions

Organizer

Vincentz Network GmbH & Co. KG
Plathnerstrasse 4c
30175 Hannover, Germany

T. +49 511 9910 – 383
F +49 511 9910 – 379

info@ecolromat.com

Date & Venue

Conference: 12 and 13 May 2022

Hotel Holiday Inn Berlin City-West

Rohrdamm 80
13629 Berlin (Spandau)
Germany

Phone: +49 30 38389-0
Email: info.ber03@gchhotelgroup.com
https://www.hotel-berlin-city-west.com

Please take note of the hygienic concept of the conference hotel.

Hotel accomodation is not included in the conference fee. We kindly ask you to make your own hotel reservation. Please refer to „ECOLROMAT“. The hotel offers a special room rate of 99,- EUR (incl breakfast) per night for delegates until 5 April 2022. After that date the rooms are subject to availability and day rate. We recommend to reserve your room as soon as possible as the hotel capacities are limited and early booked.

Please note that a free cancellation of your reservation is only possible up to four weeks before your arrival.

Participation Fees

  • Trust rate:                         1.125,- € (for registrations received by 11 February 2022)
  • Early bird:                         1.325,- € (for registrations received by 11 April 2022)
  • Standard:                          1.425,- € (for registrations received after 11 April 2022)
  • Contract coaters´ rate:      450,- € (day participation on 13 May – for contract coaters only)

* All prices plus 19 % German VAT. All conferences in Europe are subject to VAT. To reclaim, please contact your local tax office.

Fees include

The full conference fees include conference participation on 12 and 13 May 2022, incl. conference materials and list of delegates, the authority for downloading the presentations on the internet, luncheons, catering and the participation in the evening networking event. The contract coaters´ rate includes participation in the workshop day on 13 May 2022 only incl. workshop materials, luncheons and catering on 13 May 2022 as well as the networking event on 12 May 2022.

Conference Language

The conference is translated simultaneously in English, German and French. All documents are predominately composed in the English language.

Cancellations

Fees will be refunded in full if notice of cancellation is received by 11 April 2022. 50 % of the conference fees will be refunded in case notification of cancellation is received later, but not later than 27 April 2022. Delegates who fail to attend without notifying the organizer will be liable for the whole conference fees. Substitutions of delegates may be made at any time.

Cancellations and changes must be made in writing and will be confirmed by the organizer. Cancellations due to health reasons can be cancelled free of charge at any time with a medical certificate. If a participant is demonstrably unable to attend due to travel restrictions, he/she has the option of converting the attendance participation into a digital participation (if this is offered). Any cost differences will be reimbursed).

The participant undertakes to follow the instructions of the organizer and the venue. Failure to do so may result in exclusion from the event.

The organizer reserves the right to change the program or to cancel the event in the event of special circumstances (important reason). In particular, the organizer is entitled to take such measures in cases of force majeure, due to official orders, in the event of a situation endangering the life, body or health of the participants. In these cases, the organizer shall not be obliged to pay damages and/or reimbursement of expenses to the participants. This applies in particular to any cancellation fees incurred by third parties (e.g. hotel bookings, train or flight tickets).

Data Protection

As participant of an event, you agree that data such as company, address (zip code, city, country), first name, name and job function of the attendee will be published on the list of participants. The list of participants is available to all participants of the event in printed. The list of participants could also be used by sponsors and exhibitors for advertising purposes. Objection against publication and circulation of your data may be made at any time until 3 weeks prior to the event and has to be made in writing to the organizer. The address data are processed for customer service and information purposes in compliance with the General Data Protection Regulation (GDPR). Company’s name, city and country might be published on the Internet as reference for upcoming ECOLROMAT conferences. Personal data will be forwarded to the local health authority on request.

Pictures, Videos & Recordings

By registering you understand that your participation and attendance at the event may be videotaped, filmed and/or audio recorded. You agree that the recording may be used for any lawful purposes that Vincentz Network, or its designees, in their sole discretion, may determine.

Miscellaneous
With your binding registration you agree that film, image, word and sound recordings may be made of you during the event. These recordings may be used without restriction by Vincentz Network or authorized parties in accordance with the General Data Protection Regulation (GDPR).

Also have a look at our Privacy Policy.

Hanover, October 2022